Job Information
Ricoh Americas Corporation Hospitality Administrative Coordinator in Maple Grove, Minnesota
This position offers a $750 sign on bonus to New Ricoh Team members!
Specialist, Facilities
POSITION PROFILE
Responsible for the provision of facility maintenance and support services. Ensures the safety, security and convenience of facility occupants and guests, while also ensuring the cost-effective operation of Corporate facilities. Coordinates with Property Manager on land lord provided services.
Job Duties and Responsibilities
Facility Management Support
Supports facility in maintaining daily operational functions.
Monitor software systems and create tickets and reporting within Service Zone, Qualtrics and SAP Ariba.
Create department requisitions, track PO’s, monitor invoicing, troubleshoot AP/AR issues.
Maintain and create vendor tracking spreadsheets.
Maintains daily routine functions to include work orders, contractor monitoring, inspections, resolving facility related issues, lending support as required to other business groups.
Interacts with both contracted vendors and facility management and occupants.
Works independently and supervises projects, company events and facility related program launches.
Infrastructure Support
Partner with facilities planning team with renovation projects.
Data Collection and basic data input.
People management, IT, space management software support.
Finance Support.
Project Management Assistance.
Update and track expense master planning spreadsheets.
Creating Welcome packets.
Act as lead to create signage and provide instruction to on-site staff.
Copy requirement — Team with office service.
Sign placement — Team with sustainment team.
Lamination, work with outside vendor on professional signage.
Environmental Health & Safety
EHS Clinic Assistance.
Communication & tracking for required testing of direct labor.
Field customer service calls.
Audit assistance.
Event Planning
Winning team and team support coordinating events.
Offsite planning assistance, as required.
Coordinate with onsite service for room set-up.
Schedule meetings, order food/catering.
Create tracking & costs for events.
Support Communications/Change Management Processes
MS Systems: Teams, SharePoint, and Yammer and other support process needs when directed.
Poster boards and hard copy messaging boards.
Campus signage/picture support.
Request estimates/quotes from various vendors.
P-Card reconciliation.
Supply ordering for necessary department supplies
Create dynamic presentations using multiple MS systems to deliver key messaging to senior leadership and an estimated 5000 employees with little guidance.
Performs all other duties as required.
QUALIFICATIONS (Education, Experience, and Certifications)
�· Minimum 4-6 years building services related experience
�· High School diploma or equivalent is required.
�· Knowledge of CAD design required.
KNOWLEDGE, Skills And Abilities
�· Ability to communicate clearly both verbally and in writing
�· Capable of working in a fast paced environment
�· Good customer service skills
�· Good organization skills
�· Versatile, dexterous and able to operate hand tools
�· Ability to follow directions
�· Ability to work as a team or individually
Working Conditions, MENTAL aND PHYSICAL DEMANDS
�· Typically, an office environment with adequate lighting and ventilation, and a normal range of temperature and noise level
�· Work assignments are diversified. Interpret, comprehend and apply complex material, data and instruction �· prepare, provide and convey diversified information
�· Minimal physical effort required. Work is mostly sedentary but does require walking, standing, bending, reaching, lifting or carrying objects that typically with less than 10 lbs. (e.g., papers, books, files and small parts, etc.)
�· Moderate dexterity �· regular application of basic skills (calculator, keyboard, hand tools, eye/hand coordination
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job.
Come Create at Ricoh:
If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence.
Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information—how it is collected, stored, managed, and shared—to unlock the potential in every organization. We deliver services and technologies that inspire our customers’ success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow.
Invest in Yourself:
At Ricoh, you can:
Choose from a broad selection of medical, dental, life, and disability insurance options.
Contribute to your financial security with Retirement Savings Plan (401K), Health Savings Account (HSA), and Flexible Spending Account (FSA) investments.
Augment your education with team member tuition assistance programs.
Enjoy paid vacation time and paid holidays annually
Tap into many other benefits to enhance your health, wellness, and ongoing personal and professional development.
EEO/Affirmative Action Employer -- M/F/Disability/Veteran